Legal Billing Coordinator (3 yrs)

Gordon Rees Scully Mansukhani, a national law firm, has an immediate opening for a Legal Billing Coordinator in its New York office.  This position ensures ongoing compliance with client billing and litigation management guidelines firm wide. The focus of the Billing Coordinator is based on client demands.  Ideal candidates must have some college experience, preferably an Associates’ Degree in Accounting.  In addition, a minimum of three years of work experience in a law firm, accounting, or other administrative field.  

Primary Responsibilities:

  • Enforce New Business Intake protocol to ensure that new matters are opened accurately.
  • Provide understanding and application of client billing and litigation management guidelines for Attorneys and Litigation Support Staff, and update SideBar (the firm’s portal) with any revised guidelines.
  • Calendar status report and budget due dates to comply with client-specific requirements.  Generate reports to monitor reporting requirements.  Ensure Attorneys and Litigation Support Staff update files.
  • Provide client-specific training to timekeepers to produce accurate, billable time entries.  Review billing deductions and facilitate the appeals process between timekeepers and Accounting Department.  Assist timekeepers in understanding client-specific deductions to bills and drafting appropriate responses.
  • Distribute invoices and other required documentation via email per client specifications
  • Assist in the resolution of outstanding A/R, unapplied cash, and trust balances and report issues to management.
  • Follow up with handling Attorneys, Accounting and Risk Management Departments to facilitate the timely closing of files.  
  • Prepare for, oversee and assist with firm audits.  


Experience with the following programs is preferred, but training will be provided:

  • Microsoft Office 2016: Word, Excel, Outlook 
  • Adobe Acrobat, Power PDF Advanced, and/or PDF Converter Enterprise 
  • iManage (DeskSite) or related database management system
  • Aderant Expert or related accounting modules
  • CompuLaw or related electronic calendaring system
  • Elegrity/LBMS or related new business intake system
  • IntApp Time

Required Knowledge/Experience:

  • The Billing Coordinator should possess strong communication and organizational skills; familiarity with word processing, spreadsheet, database and presentation programs.
  • The candidate should have experience communicating consistently with individuals in high levels of management, clients, and/or equity Partners.  
  • The individual should possess strong abilities to work under stressful and potentially tense situations; attention to detail and a strong ability to multitask are essential to this position.  

We offer a friendly environment with a competitive salary and benefits package.  Please submit cover letter, resume and references by email to  Please put “Legal Billing Coordinator” in the subject line. 

No Recruiter or phone calls.  

Gordon Rees Scully Mansukhani is an equal opportunity employer.